Film Production Project Manager
Scarab Digital
Vancouver, B.C.
Event Type
Job Posting
TimeMonday, 8 August 202210am - 3pm PDT
DescriptionAre you passionate and greatly interested in the film industry?! Do you have experience in operating AV equipment and technology?!

If you said YES to the above, you may be who we are looking for!


Are you ready for superheroes, science fiction, time travel, space travel, and rom-coms? Scarab Digital is a fun and driven creative studio that makes awesome interactive motion graphics and provides equipment rental services for the film and television industry. For over 20 years, our Vancouver-based team has been collaborating with our clients to transform their creative vision into reality.

We are currently looking for an experienced FILM PRODUCTION PROJECT MANAGER to join our team!


You are ultimately responsible for the team that reports to you, as well as their health and safety. You will be responsible for relaying current information regarding the script updates to crew team members as it relates to day-to-day production.  Your primary goal is to be on top of your game, making certain the production (client) needs are taken care of efficiently in a cost effective manner with maximum production value as well as relate all informational changes to the crew, the artists, and Rental Department as quickly, concisely, and accurately as possible.  

Your job is an information conduit, the role is not a techie with a cable and a phone.  It is far too easy to fall back on solving the tech issues on set and miss an important update that you had received and not passed along.  You have a trained team - you will ensure all your team are working effectively.  Your time will be taken up with meetings, breakdowns, budgets, and team management - you are working days if not weeks in advance of the shoot - try to remain focused on the present - predict the future and forgive the past.



Create script breakdown tracking all related potential Playback related item using Scriptation following standard notation systems
Track all script revisions – annotate script with Scriptation noting all updated Playback related changes – update breakdown, update budget
Distribute annotated scripts to Playback Supervisor, Content Producer, Technical Graphics Coordinator
Maintain communication of hurdles with Playback Supervisor
Create budget for labour, equipment, VFX switcher, creative, and post creative needs using budget templates
Update breakdown and budget with script and meeting changes
Manage and track project costs according to budget and purchase orders and anticipate cost overruns
Attend concept, playback, production meetings to further aid breakdowns & budgets
Attend Art & VFX meetings as needed 
Attend inserts meetings & build separate budgets for pick-up/2nd unit days
Track, manage, maintain quality control of all approved distributed Playback files related to all scenes that match expected deliverables as discussed in Playback Meetings
Maintain consistent communication and expectations of distributed files with Operators as discussed in Playback Meetings
Handle and maintain consistent and updated communication with Operators, both scheduled and unscheduled - daily/weekly meetings, changes to builds, plays or scheduled etc.
Attend Tech Surveys of locations and stage, get the specifications for equipment and new rigs required
Budget for and manage equipment preparation and delivery needs for each production by liaising with Rental Manager, other rental groups and Operators as needed
Create and amend as needed for review and approval the budgets for each episode or production


Organize equipment pickups & rentals with rental house (Scarab or sub-rental)
Arrange for transport department to pick up large loads from rental house
Facilitate pickup & return equipment for Operators
Troubleshoot equipment & software problems
Test equipment & builds for future play


Walk through loaded playback files relative to each scene
Manage Operators as they prep location & stage sets 
Determine and manage scheduling of equipment and Operators needed on set for specific days of each production
Ensure all graphics created by Designers meets Production needs by being the bridge between the Creative Department and the set Director
Get creative build approvals from director, showrunner, producer (remotely or in person)
Review dailies for operator feedback on their work
Train Operators on new equipment & software


Extreme attention to detail
Excellent communication skills - Able to communicate articulately, precisely, and effectively
Extensive ability to time-manage, multitask, and prioritize
Available to work production hours
Great interests and enthusiasm towards the film industry
Strong ability to work confidently on own and in team setting
Outstanding ability to adapt to changes, stress, and tight timelines